Naming Conventions.....not so conventional.
How many of you have a mess of naming conventions in your vendor master file? Every place I have ever worked has had a problem with this issue and I find that I need to get all of the vendors into the same format before I can officially declare the vendor master file clean and up-to-date. Everyone seems to have a different take on how to label 'street' or 'lane'. Then there are problems with 'The', 'Mr', 'Dr', and then don't eve get me started on whether or not to use punctuations.
The key isn't what is or isn't popular, what is important is that your organization develops what will work for them, then stick to it. That's the hard part....sticking to it, and make it a policy and then hold your vendor master file specialists to this policy.
It's okay to use punctuations if your organization is going to always use punctuations. Same with spelling out the street or city name. If your organization wants to spell out Fort Lauderdale instead of using abbreviations like Ft Lauderdale, then that's okay, but then that needs to be the way the entire vendor master file needs to be set up. If not, the risk of making duplicate payments increases exponentially. That's something we all want to avoid, right?
So, the moral of the story.....choose what conventions will work for you and your organization, then stick to it and make it policy.
Until next time....
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